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ALL-IN-ONE SCHEDULING

Run your team from
one place.

Less chaos. More control. Zero spreadsheets.

No commitment required · Personalised walkthrough for your business
Restaurants·Retail·Hotels·Clinics·Salons·Security·Schools· Restaurants·Retail·Hotels·Clinics·Salons·Security·Schools·
schedule.workflow.co.ke/app
← Prev 4 May – 10 May 2026 Next →
Edit Draft
EMPLOYEE
MON4
TUE5
WED6
THU7
FRI8
SAT9
SUN10
D
David K.
Waiter
10:30–20:00
PM Shift
10:30–20:00
PM Shift
10:30–20:00
PM Shift
F
Faith W.
Cashier
08:00–20:00
Full Shift
08:00–20:00
Full Shift
08:00–20:00
Full Shift
B
Brian O.
Kitchen
09:00–21:00
Kitchen Shift
09:00–21:00
Kitchen Shift
08:00–15:00
AM Shift
14:00–20:00
PM Shift
G
Grace N.
Supervisor
10:30–20:00
PM Shift
10:30–20:00
PM Shift
10:30–20:00
PM Shift
✅Published. 12 employees notified on WhatsApp.
3 Branches Live
Westfield · CBD · Karen
On shift today
D F B G
7 of 12 working today
‹
W
Workflow Scheduling
online
hello
✓✓
+
Check your schedule
Shifts & hours, anytime
Request time off
Reply with a date
Swap a shift
Manager approves instantly
Pick up open shifts
Claim with one message
Announcements
Stay in the loop
Help
Reply with "help"
schedule.workflow.co.ke/app · Payroll
Total Payroll
KES 0
12 employees
Paid
KES 0
completed
Pending
KES 366,538
12 remaining
Employee Monthly Status
David K.KES 20,000SendPay KES 20K
Faith W.KES 20,769SendPay KES 20K
Brian O.KES 31,154SendPay KES 31K
Grace N.KES 62,308SendPay KES 62K
Pay All · KES 366,538
💬 David K. received
💰 Salary sent! KES 28,500
Tap to view payslip →
schedule.workflow.co.ke
Open Shifts
Saturday Jun 21 · 8am–4pm
Kitchen · Westfield Branch
💬Broadcast to 2 staff on WhatsApp
Responses
Grace N. Available
Brian O.Available
✅ Grace N. assigned. Schedule updated. She's been notified on WhatsApp.
🤖
Workflow Bot
online
Message...
➤
Grace N. · Employee view
schedule.workflow.co.ke/app · Reports
43
Shifts Scheduled
this week
0h
Total Hours
across all staff
11/12
Staff Scheduled
avg 36.2h each
1
Time Off Pending
awaiting decision
Hours this week high to low
David K.
42h
Brian O.
38h
Faith W.
38h
Grace N.
37h
James M.
37h
Overtime · 6 weeks ↑ 22h this week
0 10 18 25 W1 W2 W3 W4 W5 Now 22h
Shift Breakdown
AM · 45%
PM · 35%
Night · 20%
Shifts by Day
Mon
Tue
Wed
Thu
Fri
Sat
Weekly Trend
399h this week
↑ 12% vs last week
Scheduling
WhatsApp
Payroll
Open Shifts
Reports
Restaurants·Retail·Hotels·Clinics·Salons·Security·Schools· Restaurants·Retail·Hotels·Clinics·Salons·Security·Schools·

Real results from real businesses

Sazón Mexican Kitchen

Fast-casual restaurant · Westfield Mall, Nairobi
"I used to spend my Sunday evenings texting every team member to confirm their shift. With Workflow, I publish the schedule once and everyone gets notified on WhatsApp automatically. Payroll went from a full day to under an hour."
20 min was 2+ hours Weekly scheduling
100% of staff notified Automatically via WhatsApp
Zero calls or chases Shift confirmations
Akeza
Akeza Owner, Sazón Mexican Kitchen
★★★★★ 4.5 on Google · 4.7 on Bolt Food

Ready to run your team from one place?

Book a personalised demo and see how Workflow Scheduling works for your business.

Built for everyone on your team

One platform, three different experiences. Each person sees exactly what they need.

Multi-branch oversight

The whole operation, one screen.

Every branch, every shift gap, every staffing level — live, without calling anyone. You know before the week starts whether you have a problem.

✓ All branches and schedules in one view
✓ Total labour hours and headcount per location
✓ Spot understaffed branches before the week starts
✓ Switch between locations without logging out
Overview
Week of Jun 9 · All branches
● Live
3
Branches
0
Hours this week
0
Staff on roster
Westfield12 staff · 148 hrs
CBD9 staff · 112 hrs
Karen6 staff · 82 hrs
Payroll

Pay day in under 2 minutes.

Hours are tracked from the schedule. You review, adjust, click Run Payroll. Everyone's M-Pesa gets credited. No spreadsheet, no bank visit, no chasing.

✓ Hours pulled automatically from published schedules
✓ Add bonuses, advances, or deductions before sending
✓ One click sends payments via M-Pesa
✓ Every employee gets a payslip instantly
Payroll: June 2026
💰 Run Payroll
Alex MensahKES 28,500✓ M-Pesa
Aisha PatelKES 35,000✓ M-Pesa
Sofia ReyesKES 22,000✓ M-Pesa
Daniel KimKES 18,200✓ M-Pesa
Total sentKES 103,700 ✓
Reports & Audit

Month-end done before lunch.

Every hour worked, every payroll run, every schedule change logged automatically. Your accountant asks — you filter, export, and send. Done.

✓ Labour cost by branch, per week or month
✓ Hours per employee across any time period
✓ Export to CSV in one click
✓ Full schedule history — see any past week
Labour Report: June 2026
0
Total hours worked
KES 0
Total labour cost
Hours by branch
Westfield148 hrs
CBD112 hrs
Karen82 hrs
Access Control

Your data stays yours.

Give managers access to their branch and nothing else. Payroll stays locked to you. Every action is logged — nothing happens on your platform without a trace.

✓ Managers see only their own branch
✓ Payroll access stays with you
✓ Full audit trail of every action taken
✓ Add or remove access any time
Manager Access: Brian
Westfield branch only
View & build schedules✓ On
Publish & notify staff✓ On
Approve swap requests✓ On
Run payroll✕ Off
View other branches✕ Off
Announcements

Keep your whole team in the loop.

Post updates from your dashboard. Every employee gets a WhatsApp. You see who's read it — by name. No lost messages, no group chat noise.

✓ Send to all staff or a single branch
✓ Read receipts show exactly who's seen it
✓ Delivered instantly via WhatsApp
✓ Full history of every announcement sent
Announcements
Uniform Policy Update
Posted today · All staff
Read by 0 of 19
Public Holiday — Office Closed
2 days ago · All staff
Read by 19 of 19
✦ AI Scheduling

Your schedule, written in seconds.

Describe your week in plain language and get a full roster back instantly. The AI checks availability, learns your patterns, and fills every shift.

✓ Natural language prompts ("give Aisha Tuesday off")
✓ Attach a PDF of a previous schedule to reuse it
✓ Checks availability and learns from your past rosters
✓ Edit any suggestion before publishing
schedule.workflow.co.ke/app
← Prev 11 May – 17 May 2026 Next →
● Published Edit Resend
Employee
Mon
11
Tue
12
Wed
13
Thu
14
Fri
15
Sat
16
Sun
17
A
Aisha M.
Waiter
08–16:00AM Shift
08–16:00AM Shift
08–16:00AM Shift
08–16:00AM Shift
D
David K.
Floor
12–20:00PM Shift
12–20:00PM Shift
12–20:00PM Shift
12–20:00PM Shift
12–20:00PM Shift
F
Faith W.
Cashier
08–20:00Full Shift
08–20:00Full Shift
08–20:00Full Shift
08–20:00Full Shift
08–20:00Full Shift
B
Brian O.
Kitchen
09–21:00Kitchen
09–21:00Kitchen
09–21:00Kitchen
08–15:00AM Shift
09–21:00Kitchen
G
Grace N.
Supervisor
10:30–20PM Shift
10:30–20PM Shift
10:30–20PM Shift
10:30–20PM Shift
10:30–20PM Shift
J
James K.
Waiter
10–18:00Day Shift
10–18:00Day Shift
10–18:00Day Shift
10–18:00Day Shift
10–18:00Day Shift
✦ AI Assistant
AI Schedule Assistant New Chat ×
Hi! I can help manage this week's schedule. Try:
• "Harriet is off Tuesday, Irene covers"
• "Copy last week's schedule"
• "Add a morning shift for Alex on Mon"
Give Aisha Tuesday off, cover mornings all week
Generating schedule ...
📎 May Schedule
e.g. Harriet is off Tuesday...
Schedule Builder

Build a full week in under 30 minutes.

Drag shifts, copy weeks, assign roles. The grid shows your whole team at a glance — no spreadsheet, no sticky notes, no Sunday night headache.

✓ Drag-and-drop shifts across any day
✓ Copy last week's schedule with one click
✓ Colour-coded by role so clashes are obvious
✓ Nothing goes to staff until you hit Publish
Week of Jun 16
MON
TUE
WED
THU
FRI
Alex
8AM
4PM
8AM
4PM
OFF
2PM
10PM
2PM
10PM
Aisha
OFF
8AM
4PM
8AM
4PM
8AM
4PM
OFF
Marcus
2PM
10PM
OFF
2PM
10PM
OFF
8AM
4PM
Time Off Approvals

Approve in one tap. Staff know instantly.

Requests come in through WhatsApp and land on your dashboard. Approve or decline with a single click. The employee gets notified immediately and the schedule updates itself.

✓ All requests in one place, nothing buried in chat
✓ Approve or decline with one click
✓ Employee gets WhatsApp notification instantly
✓ Approved leave automatically blocks on the schedule
Time Off Requests
2 pending
Aisha Patel
Thu Jun 19 – Fri Jun 20
Pending
Marcus Webb
Mon Jun 23
Pending
Notify & Confirm

Hit publish. Everyone knows. And you know they know.

Every employee gets their schedule on WhatsApp the moment you publish. They confirm with a single tap. You see who's replied and who hasn't — before the week even starts.

✓ WhatsApp notification to each staff member on publish
✓ Re-sent automatically when any shift changes
✓ Staff confirm with one WhatsApp tap
✓ Live confirmation status — flag no-responses early
Notifications
0 / 5 sent
Alex Mensah✓ Sent
Aisha Patel✓ Sent
Daniel Kim✓ Sent
Sofia Reyes✓ Sent
Marcus Webb✓ Sent
Open Shifts

Someone's out. Covered before you hang up.

Post the open shift on Workflow. Every available staff member gets a WhatsApp. Responses come back. You pick who covers in one click. No group chat, no calling down a list.

✓ Post to all staff or just specific people
✓ Staff respond directly from WhatsApp
✓ One click assigns — schedule updates automatically
✓ Assigned staff gets notified instantly
Open Shift
Saturday Jun 21 · 8am–4pm
Kitchen · Westfield
📣 Sent to 8 staff on WhatsApp
Responses
Sofia Reyes Available
Marcus WebbAvailable
✅ Sofia assigned. She's been notified on WhatsApp.
Shift Notifications

Their shifts, before they even think to ask.

No app. No login. The moment you publish, every employee gets their full week on WhatsApp — clearly laid out, on any phone, even a basic one.

✓ Works on any phone, even a basic one
✓ Updated automatically when anything changes
✓ No download, no account, nothing to set up
✓ They reply to confirm — one tap
✓ Evening reminder sent automatically before every shift
‹
WS
Workflow Scheduling
online
+
Message
Open Shifts & Swaps

Pick up shifts. Swap with a teammate. All on WhatsApp.

When a shift opens up, you get a WhatsApp. Reply to claim it — first come, first served. Need to swap? Send a message. Your manager handles it from the dashboard. No calls, no awkward asks.

✓ Notified instantly when an open shift is available
✓ Reply to claim — no app needed
✓ Swap requests go straight to your manager
✓ You hear back the same way — on WhatsApp
‹
WS
Workflow Scheduling
online
+
Message
Time Off

One message. Request sent. Done.

They send a WhatsApp. You approve from the dashboard. They get an instant reply. No hunting down a manager, no paper forms, no awkward conversations.

✓ Request sent and answered entirely on WhatsApp
✓ They know immediately — no waiting, no chasing
✓ Approved leave blocks automatically on the schedule
✓ No forms, no emails, no awkward conversations
‹
WS
Workflow Scheduling
online
+
Message
Salary Notification

Pay sent. M-Pesa confirmed. They know instantly.

The moment you run payroll, every employee gets a WhatsApp with their amount and a link to their payslip. No confusion about what was paid or when.

✓ Instant WhatsApp notification when salary is sent
✓ Amount shown clearly in the message
✓ Payslip available to download
✓ No confusion about what was paid or when
‹
WS
Workflow Scheduling
online
+
Message

Ready to get your team on the same page?

Book a personalised demo and we'll walk you through what Workflow looks like for your business.

Pricing tailored to your team.

Every business is different. Team sizes, number of branches, and the features you need all affect what makes sense for you. Tell us a bit about your setup and we'll put together a proposal.

Every paid plan includes:
  • ✓ Visual schedule builder
  • ✓ WhatsApp notifications on every publish
  • ✓ Shift swaps and time off management
  • ✓ Employee profiles and role-based access
  • ✓ Reports and audit log
1
2
3

How big is your team?

Select the number of employees you manage.

1–10employees
11–30employees
31–100employees
100+employees

What matters most to you?

Select all that apply.

How can we reach you?

We'll send you a custom proposal within one business day.

✓

Request received!

We'll review your requirements and send a tailored proposal within one business day.

Common questions

Do you have fixed pricing plans?▼
We don't publish a fixed price list because team sizes, number of branches, and the modules you need all vary significantly. We prefer to have a real conversation, understand your setup, and give you a proposal that actually fits.
Do employees need to download an app?▼
No. Employees receive their schedules and notifications directly on WhatsApp, no app download, no login required. Managers use the web dashboard on any device.
Can I manage multiple branches?▼
Yes. You can manage multiple locations from one account. Branch managers see only their team. You get a full overview across all locations: schedules, coverage, and pending requests.
How does M-Pesa payroll work?▼
We integrate with IntaSend to process M-Pesa disbursements. Once you approve payroll, salaries are sent directly to your employees' M-Pesa accounts. You can also export payroll data for bank transfers.
How long does setup take?▼
Most businesses are fully set up and have published their first schedule on the same day. Adding employees, building a roster, and sending WhatsApp notifications takes about an hour for most managers.
Is my data secure?▼
Yes. All data is stored securely in the cloud with regular backups. Access is role-based: employees see only their own schedules, managers see their team. We follow industry-standard security practices for all data.

Built for every shift-based business

Whether you run a restaurant, clinic, or retail chain, Workflow Scheduling adapts to how your industry works.

Restaurants

Peak hour coverage, split shifts, and kitchen-to-floor management.

Book a demo →

Healthcare

24/7 coverage, on-call rotations, and clear shift handoffs across departments.

Book a demo →

Retail

Multi-store scheduling, peak-hour staffing, and part-time employee management.

Book a demo →

Hotels & Hospitality

Housekeeping, front desk, and F&B — every department from one view.

Book a demo →

Security Services

Multi-site deployment, post assignments, and real-time coverage visibility.

Book a demo →

Logistics & Warehouses

Driver schedules, loading shifts, and multi-depot coordination in one place.

Book a demo →

Construction & Field

Rotating site crews, project-based teams, and location-specific schedules.

Book a demo →

Schools

Staff rosters, substitute management, and department scheduling for admin teams.

Book a demo →

Don't see your industry?

Workflow Scheduling works for any business that runs on shifts. Talk to us.

Everything you need to get started

Support and guidance to help you run your team with confidence.

📚

Help Center

💬

Support

🎥

Book a Demo